Introduction:

Notice is hereby given that the Town of Indian Trial (here after, Town) located at 315 Matthews Indian Trail Road, Indian Trail, NC 28079, is seeking proposals for an ADA Transition Plan. More information can be found in the attached request for proposal “RFP” and Scope of Work.

Please submit your proposal no later than 2:00pm on September 14, 2023, to:

Town of Indian Trail
Public Works Department
315 Matthews Indian Trail Road,
Indian Trail, NC 28079
Attn: Adam McLamb

For additional details and to download the RFP, visit https://www.indiantrail.org/DocumentCenter/View/3872/ADA-Transition-Plan-RFP or click on the Related Documents file.

Scope of Work:

The Town is seeking a qualified and experienced consultant to evaluate and make recommendations for the Town’s ADA Transition Plan for sidewalks in town, all facilities, and policies and procedures. At a minimum, the Scope of Services to be provided should include the following:

• Initiation - The Consultant will work with the Town to identify an ADA Coordinator and convene an ADA workgroup with members of the Town departments to carry out the effort necessary to complete the process.

The Consultant will work with the ADA Coordinator and workgroup to develop a Town position statement. The consultant will draft an ADA position statement for the Town to review and modify.

The Consultant will help the Town establish grievance procedures in accordance with 28 CFR 35.107(b). The consultant will present examples of options and best practices for initiating a grievance process and develop a draft for review.

• Public Participation - The Consultant will develop a Public Participation Plan giving the opportunity to provide feedback on the Self-Evaluation and Transition Plan. Interested people will be given an opportunity to provide feedback on the development of any policies and procedures. The public will also be given an opportunity to identify physical barriers on accessible sidewalks.

The consultant will develop a public survey to gather public input in the future. The Consultant will provide the town with all documents needed to conduct the public survey.

• Facilities Survey/Inventory- Sidewalks within public rights-of- way should be assessed by the Consultant firm staff. The proposed scope of the assessment should be defined in the proposal. At a minimum, the scope must include:
  • Right-of-way sidewalk miles
  • Vertical height displacement
  • Absence of curb ramps
  • Demolition & replacement needs
  • Absence of detectable warnings
  • Curb ramp running slope
  • Curb ramp cross slope
  • Curb ramp width
  • Curb ramp flare slope (where applicable)
  • Top of ramp landing size
  • Gutter pan size
  • Asphalt over gutter pan

All Town facilities should be assessed for ADA compliance. These facilities include:

• Town Hall
• Public Services Building
• Crooked Creek Park
• Chestnut Square Park
• Crossing Paths Park

The information should be contained in a database that can be updated by Town staff using the Town’s existing software resources (e.g. Excel, ArcGIS shapefile). There are an estimated 105-110 miles of sidewalk to be surveyed.

• Transition Plan - The Consultant shall develop the Transition Plan (28 CFR 35.150(d)(1)) from the self-evaluation. The Consultant will complete elements of the transition plan, to include barriers that limit accessibility and methods to remove the barriers. The Consultant will develop a priority list of projects and coordinate with the workgroup to review the prioritization tiers and person(s) responsible for implementation. The Consultant shall provide cost estimates for facilities.

The Consultant will attend a meeting of the Town Council to present the plan findings and recommendations.