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6. The Town of Indian Trail has three community rooms available for rent at Town Hall. Requests must be made at least 3 weeks in advance from your rental date and payment must be submitted within one week of making a reservation. Prices vary for residents and nonresidents. Fill out the form below, and you will be contacted by a member of our staff with more information. If you would like to view a room, please submit the form below and email Tabitha at twb@indiantrail.org to schedule. Costs are as follows:

8. Small Room

   Resident - Hourly ($15) ---- 8-hour Full Day ($90)

   Non-Resident - Hourly ($25) ---- 8-hour Full Day ($125)

9. Medium Room

   Resident - Hourly ($25) ---- 8-hour Full Day ($150)

   Non-Resident - Hourly ($35) ---- 8-hour Full Day ($210)

10. Large Room

    Resident - Hourly ($50) ---- 8-Hour Full Day ($300) ---- With Kitchen ($30)

    Non-Resident - Hourly ($100) ---- 8-Hour Full Day ($500) ---- With Kitchen ($60)

12. Organization Name*
14. First Name*
15. Last Name
17. Email Address*
18. Phone Number*
20. Address*
22. City*
23. State*
24. Zip Code*
26. Name of Event*
28. Date(s)*
29. Time Range You Are Requesting the Room (ex. 9am-5pm, this includes set up and take down. All rentals must end before 10PM)*
31. Type of Event*

    1. Meeting
    2. Conference
    3. Training
    4. Birthday Party
    5. Family Reunion
    6. Other
32. If other, please explain
34. Room Request Choice 1*

    1. Small Community Room (5-20 people)
    2. Medium Community Room (10-25 people)
    3. Large Community Room (25-60 people)
35. Do you wish to use the kitchen? (Large Community Room only. Additional fee will apply)*

    1. Yes
    2. No
36. When will you be using the kitchen?

    Enter time range

38. Room Request Choice 2 (if first choice is unavailable)

    1. Small Community Room (5-20 people)
    2. Medium Community Room (10-25 people)
    3. Large Community Room (25-60 people)
39. Room Set Up*

    1. Tables and Chairs
    2. Chairs Only
    3. Tables Only
    4. Open Space
41. Set-up Date & Time*
    Set-up Date & Time

    Set-up Date & Time
42. Take Down Date & Time*
    Take Down Date & Time

    Take Down Date & Time
43. Estimated Attendance*
45. Please note that alcohol and grills are not allowed on Town Hall property. Smoking is only allowed in designated outdoor areas.
47. Are you selling or serving alcoholic beverages? (Alcohol is NOT allowed on Town Hall Property)*

    1. Yes
    2. No
48. Are you serving food?*

    1. Yes
    2. No
49. Are you renting equipment?*

    1. Yes
    2. No
50. Will you be using amplified sound?*

    1. Yes
    2. No
52. Secondary Contact Phone Number
53. Secondary Contact Person
55. Please give a summary/purpose of your event (you can attach brochures, literature, etc...)*
56. Upload file
58. Please list other supplies or equipment needed
60. Please type your signature*
61. Date*
    Date
63. Submission of this form does not guarantee approval of the event. Failure to complete all sections of this form and meet all requirements may result in delay, limitations or cancellation of your event. Town of Indian Trail Parks & Recreation Department reserves the right to deny approval of special events that do not comply with Town of Indian Trail’s ordinances and/or policies. Amplified sound is not permitted during normal business hours.
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65. 1. Receive an email copy of this form.
66. Email address

    This field is not part of the form submission.

67. Submit

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